I recently reached out to several affiliate companies to inquire on which document scanners they use for daily office use and field scanning. I isolated my inquiry primarily to firms who offer photocopy/records retrieval as a service, as they tend to be volume users and have many years of experience. The results varied, as most scanners vary in scan speed and daily usage, or daily duty cycle. To better understand the variety of scanners, Kodak Alaris uses the below classification to determine ideal usage:
NETWORK- Do you have a business process or application that you want to scan documents to directly – without a PC? Do you need to get information into your workflow systems quickly and easily? Network scanners are just what you’re looking for. Scan to applications, email, fax servers, network folders, FTP sites, printers, flash drives and more.
DESKTOP- Do you work in a small business or need your own office desktop scanner? Do you process customer-facing business transactions and need to scan documents quickly? Our desktop scanners are small, quiet, quick, intelligently designed and connect easily to your office systems. Perfect for small offices and individual use where ad hoc and transaction scanning is part of your daily routine.
DEPARTMENTAL- Do you work in a busy law firm, insurance claims department, human resource group or government office? Does your daily activity involve scanning documents to business applications, MICROSOFT SHAREPOINT or shared networked folders? Streamline and automate your document management processes with our departmental scanners and benefit from the productivity gains and cost-savings.
PRODUCTION- Do you process huge volumes of documents such as invoices, insurance claims or loan applications? Are you looking for a reliable, robust and affordable high-speed scanner for your centralized operation? Our production scanners redefine productivity, versatility and reliability. They’re ready to tackle the most demanding high-volume requirements.
The above categories give a good description of the various types of scanners available. Picking the right scanner for your office will depend on a multitude of variables. There are many options to consider, such as: volume, scan speeds, color, portability, auto document feeding or flatbed, size of documents scanning. Using the data I collected from other Legal Support Professionals, I summarized the most commonly used scanners in the tables to the right. Using the following categories: scanner brand, model, scan speeds, daily duty cycle and portability, I sorted the scanners from low volume to production grade.
Article Written By: Esteban Pujol, Commercial Process Serving, Inc.